Production Team

Costume Manager
Front of House Co-ordinator
Graphic Designer
Lighting Designer
Make-up Designer
Photographer
Production Team Manager
Properties Manager
Publicist
Set Construction Manager
Set Designer
Sound Desinger
Stage Manager
Ticket Secretary
General Production Team responsibilities

Costume Manager

  • Regularly liaise with the Artistic Team, in particular with the Director and Choreographer.
  • Responsible for making/borrowing/purchasing all costumes, to effect the artistic team’s vision for the production.
  • Responsible for communicating to the Committee the level of assistance required with costuming tasks.
  • Assist the Committee in keeping an inventory of all costumes purchased and/ or made.
  • Responsible for the organisation and running of the entire Costume Team throughout the Production.
  • See also: General Production Team responsibilities

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Front of House Co-ordinator

  • Responsible for managing all Front of House staff (including ushers) whilst in the theatre.
  • Responsible for ensuring that all Front of House money (from kiosk, ticket sales and program sales) is secure at all times.
  • Responsible for communicating to the Committee the level of assistance required to ensure that sufficient people are present to conduct Front of House duties.
  • Ensure that ARC has a current Food Handling certificate.
  • In charge of ordering all products necessary for the smooth running of the kiosk.
  • Initiate stocktakes to aid in monitoring stock levels and restocking of items in the kiosk, and for future reference.
  • See also: General Production Team responsibilities

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Graphic Designer

  • Develop basic graphic design concept for major musical production
  • Formulate practical applications of original design concept
  • Produce design template for tangible items such as clothing, posters, business cards, etc.
  • See also: General Production Team responsibilities

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Lighting Designer

  • Prepare a detailed lighting design to effect the Artistic Team’s vision of the production
  • Liaise with the Stage Manager and the Production Team Manager to create a timetable for bump-in.
  • Ensure efficient operation of the lighting under the direction of the Stage Manager.
  • Responsible for the organisation and running of the entire Lighting Team throughout the Production.
  • See also: General Production Team responsibilities

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Make-up Designer

  • Prepare a detailed make-up design to best effect the Artistic Team’s vision for the production.
  • Responsible for procuring all make-up to be used in the show. This will include advising all cast on what make-up they will require.
  • Assist cast with application of make-up whilst in the theatre.
  • Ensure that make-up is applied and stored in a hygienic manner.
  • See also: General Production Team responsibilities

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Photographer

  • Producing publcity shots for the major musical production
  • To be in attendance and take photographs at the following ARC events:

– ARCappella events, including festivals and Christmas carols- the major production rehearsals

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Production Team Manager

  • Responsible for updating the Committee on the progress of the production.
  • Work with the Treasurer to ensure the budget is realistic and is adhered to.
  • Organise and run regular Production Team meetings, to advise the Production Team of the production requirements of the artistic vision such as costumes, lighting, sound, make up, etc. This means providing timely information on the Director’s artistic vision to all personnel to ensure their portfolios are completed by the timelines agreed to at the Production Team meetings.
  • Agree to deadlines with the Production Team and the ARC Committee
  • Update the Production Team on the overall progress of the production.
  • Liaise with the ARC OH&S Officer to ensure OH&S compliance of all aspects of the show.
  • Lead the Production Team during the development of the show, and facilitate transfer of the position of Head of Production to the Stage Manager, once bump-in commences.
  • See also: General Production Team responsibilities.

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Properties Manager

  • Responsible for procuring all necessary properties, under the guidance of the Artistic Team.
  • Ensure the props are placed in their appropriate locations, under the guidance of the Stage Manager.
  • Responsible for the distribution of all props before and during each show.
  • See also: General Production Team responsibilities

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Publicist

  • Regularly liaise with the Committee and the Graphic Designer, and engage the cast in publicising the show as required.
  • Ensure all documents sent out adhere to the ARC Visual Identity.
  • Work to promote ARC and attract audience members to the show.
  • Responsible for researching opportunities for ARC to promote the production.
  • Responsible for the co-ordination and distribution of all advertising materials.
  • Work with Sponsorship Officer to ensure that what is agreed upon with Sponsors is adhered to.
  • Is a part of the Publicity Team, under the guidance of the Vice President.
  • See also: General Production Team responsibilities

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Set Construction Manager

  • Responsible to the Production Team Manager for the efficient building of the set.
  • Prepare a plan and timeline for the efficient construction of the set in consultation with the Production Team Manager and the Set Designer.
  • Attend the theatre for bump-in and bump-out to assist the Stage Manager in the safe and correct assembly of the set.
  • Ensure OH&S guidelines are followed in particular reference to safe construction methods.
  • Ensure the set is structurally sound.
  • Responsible for communicating to the Committee the level of assistance required at set construction.
  • See also: General Production Team responsibilities

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Set Designer

  • Following the Artistic Team’s vision, design an impressive and achievable set.
  • Regularly liaise with the Set Construction Manager.
  • Prepare a plan and timeline for the efficient construction of the set in consultation with the Production Team Manager and the Set Construction Manager.
  • See also: General Production Team responsibilities

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Sound Designer

  • Prepare a detailed sound design to effect the Artistic Team’s vision of the production.
  • Liaise with the Stage Manager and the Production Team Manager to create a timetable for bump-in.
  • Ensure efficient operation of the sound equipment under the direction of the Stage Manager.
  • Responsible for the organisation and running of the entire Sound Team throughout the Production.
  • See also: General Production Team responsibilities

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Stage Manager

  • Manage operations whilst in the theatre, from start of bump-in to end of bump-out. In charge of the show once in the theatre.
  • Consult with the Production Team Manager to prepare and effect a detailed scene plan for the entire performance.
  • Manage bump-in, bump-out, each rehearsal (whilst in theatre) and performance.
  • Ensure all cast and crew are prepared, informed and active while in the theatre.
  • Liaise with the Occupational Health and Safety Officer (OHSO) whilst in the theatre to ensure OH&S compliance of all aspects of the show during this period.
  • Attend full act run-throughs and full show run-throughs, taking blocking and other appropriate notes.
  • Source and organise a reliable crew who will attend every rehearsal and performance from bump-in to bump-out.
  • Manage the delegation of all tasks from bump-in to bump-out.
  • See also: General Production Team responsibilities

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Ticket Secretary

  • Responsible for the organisation and booking of all tickets.
  • Responsible for the organisation and management of credit card payments online.
  • Responsible for the organisation and distribution of complimentary tickets.
  • Responsible for ensuring that all money is balanced, kept in a secure environment, and is returned to the Treasurer as soon as possible after a performance.
  • Responsible for reporting on the progress of ticket sales to the Committee on a regular basis.
  • Is a part of the Publicity Team, under the guidance of the Vice President.
  • See also: General Production Team responsibilities

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General Production Team responsibilities

  • For Artistic matters, report to the Production Team Manager. For all other matters, report to the Committee.
  • Must comply with OH&S guidelines.
  • Attend Production Team meetings to discuss the progress made in their area.
  • Fulfil their objectives to the highest standard possible.
  • Using the Artistic Team’s vision, design an achievable and impressive outcome for your area.
  • Agree to deadlines with the Production Team as a whole and the Production Team Manager in particular.
  • Must comply with ARC’s Financial Guidelines, and ensure that their budget is adhered to, and that this money is spent to generate the best outcome for the production.

2 thoughts on “Production Team”

  1. Hi there, have been involved in theatre for many many years now, from direction to producing large scale musicals. Id love to get involved with this awesome sounding company, jack of all trades but studying interior design and have designed a number of sets in theatre.

    Would love to help.

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